Workflow Tips

Optimize your workflow to maximize efficiency and get the best results from ecomVance tools.

A well-organized workflow saves time, reduces errors, and helps you maintain consistency across all your product content.

Workflow Overview

The Ideal ecomVance Workflow

Prepare

Gather and organize your source materials (images, product info, brand guidelines).

Process

Use ecomVance tools to generate or enhance your content.

Review

Check outputs for quality and brand consistency.

Refine

Make adjustments and regenerate if needed.

Export

Download and organize your final assets.

Organization Strategies

File Organization

Create a consistent folder structure:


/products
  /product-name
    /originals        # Source images
    /processed        # AI-processed images
    /finals          # Approved final versions
    /descriptions    # Generated text content

Naming Conventions

Use descriptive, searchable file names:


[product-id]_[product-name]_[variant]_[type]_[version].[ext]

Examples:

SKU001_leather-wallet_brown_main_v1.png
SKU001_leather-wallet_brown_lifestyle_v2.jpg
SKU001_leather-wallet_description_final.txt

Version Control

Always keep your original source files. Never overwrite originals with processed versions.

v1, v2, v3 - Use version numbers for iterations
draft/final - Mark status in filename
date stamps - Add dates for time-sensitive content (YYYYMMDD format)

Batch Processing

When to Batch

Batch processing is ideal when you have:

Multiple similar products
Consistent image requirements
Standardized description formats
Same quality settings

Batch Processing Tips

Image Batch Processing

Group images by processing type
Use consistent source image quality
Apply same settings across the batch
Review samples before processing all
Set up automated naming

Description Batch Processing

Prepare product data spreadsheet
Create template prompts with variables
Process similar products together
Maintain consistent tone across batch
Review and edit as a group

Mixed Content Workflows

Process images first
Use completed images to inform descriptions
Cross-reference image names with content
Bundle related assets together
Export as complete product packages

Tool Integration

Recommended Workflow by Tool

Tool	Best Practice Workflow
ecomStage	Original → Background Removal → Enhancement → Export
ecomAssist	Product Info → Template Selection → Generation → Review
ecomFit	Model Selection → Product Upload → Generation → Adjustments
ecomAI	Brief → Content Generation → Edit → Approval
ecomPro	Import → Bulk Process → Review → Export

Tool Chaining

Combine tools for comprehensive results:

ecomStage - Remove background from product photo
ecomFit - Place product on virtual model
ecomAssist - Generate product description
ecomAI - Create marketing copy

Quality Control

Review Checklist

Before finalizing any asset, check:

For Images:

For Text:

Common Issues to Watch

⚠️

Always review AI-generated content before publishing. While our tools produce high-quality results, human review ensures brand consistency and accuracy.

Issue	How to Spot	How to Fix
Edge artifacts	Zoom to 100%, check product edges	Regenerate or manual touch-up
Color shift	Compare to original	Adjust color settings
Text errors	Read aloud	Edit manually
Inconsistent tone	Compare to brand guide	Refine prompt, regenerate

Time-Saving Tips

Keyboard Shortcuts

Learn the platform shortcuts to speed up your workflow:

Ctrl/Cmd + S - Save current work
Ctrl/Cmd + Z - Undo last action
Ctrl/Cmd + Enter - Generate/Process

Templates and Presets

Save time by creating:

Prompt templates - For common product types
Setting presets - For consistent output quality
Export profiles - For different platforms
Review checklists - For quality control

Automation Opportunities

Consider automating:

File organization
Naming conventions
Export to multiple formats
Backup procedures

Credit Management

Efficient Credit Usage

Daily Planning

Prioritize urgent tasks
Batch similar operations
Use preview/test mode first
Track usage throughout the day

Weekly Planning

Schedule intensive tasks early in week
Review credit usage trends
Plan for upcoming product launches
Identify optimization opportunities

Monthly Planning

Analyze usage patterns
Adjust plan if needed
Plan for seasonal spikes
Budget for special projects

Avoiding Waste

Test with lower resolution first
Review prompts before generating
Use appropriate quality for each use case
Cancel unnecessary processes early

Team Collaboration

Best Practices for Teams

Establish standards - Document your workflow and naming conventions
Define roles - Assign responsibilities (generation, review, approval)
Use shared templates - Maintain consistency across team members
Communicate changes - Keep everyone updated on process changes
Track progress - Use project management tools

Handoff Checklist

When passing work to team members:

Files properly named and organized
Processing settings documented
Quality checked and noted
Outstanding issues flagged
Next steps clearly defined

Troubleshooting Workflow Issues

Common Problems

Problem	Cause	Solution
Inconsistent results	Varying inputs	Standardize source quality
Slow processing	Large batches	Break into smaller groups
Version confusion	Poor naming	Implement naming convention
Quality issues	Rushing review	Add review checkpoints
Credit overuse	Inefficient workflow	Optimize process, use tests